The Singapore Companies Act requires every company in Singapore to appoint one or more company secretaries within 6 months of its incorporation. A company secretary must meet certain criteria including that he/she must be a natural person who has his/her principal or only place of residence in Singapore.

 Check the following to ensure that you are in the right hands:

• They have compliance officer to email you and call you to follow up on important accounting, taxation and GST deadlines
• They have the expertise on customization of Constitution for you if necessary
• No hidden fees such as charging a separate annual return fee or high marked-up out-of-pocket expenses.
• Registered address services which include emails scanning free-of-charge and mails forwarding services.
• Mails forwarding services counted by batch instead of by letter which is too costly as you can be receiving hundreds of letters per year.
• Common seal is included in the Company incorporation package
• Free advice from the right experts such as qualified Accountants, Company Secretaries, GST agents and Tax agents who are registered with SIATP
• You know who they are and can find their Director’s profile easily in their web site
• The managing director can be reached easily for feedback or complex advices such as overseas expansion or business restructuring

What We do for YOU Free of cost as YOUR Company Secretary:

• A qualified accountant as the nominee company secretary and Corppass administrator of your company
• Maintaining the Minutes and Register Books
• Updating of Change in Personal Particulars of Company Officers / Shareholders with ACRA
• Updating of Register of Registrable Controller with ACRA
• Updating of Data Protection Officer with ACRA
• Advice on secretarial / statutory / compliance / accounting / tax matters
• Monitoring and ensuring compliance with relevant legal requirements, particularly under the Companies Act and Income Tax Act. Regular compliance alert via email.
• FREE Preparation of Annual General Meeting minutes
• FREE Submit annual return and XBRL to ACRA when due.

Other than above, all other non-routine Secretarial Services is charged on a fee between 50-300 based on the request nature. Details can be had over an email to our admin in charge.

Responsibilities of a Company Secretary

In addition to monitoring and ensuring compliance with relevant legal requirements, a qualified company secretary Singapore who support the Company Secretarial Services also has the following responsibilities:

Board Meetings

Co-coordinating the operation of the company’s formal decision making and reporting machinery; formulating meeting agendas with the chairman and /or the chief executive; attending meetings, taking minutes; maintaining minute books; certifying copies of minutes and ensuring that correct procedures are followed.

General Meetings

Originating and obtaining internal and external agreement to all documentation for circulation to shareholders; co-coordinating the administration and attending of meetings, taking minutes and ensuring that correct procedure is followed.

Company Constitution

Ensuring that the company complies with its constitution and drafting/incorporating amendments in accordance with correct procedures.

Maintaining Statutory Registers and Books:

Statutory Returns

Updating ACRA on:

• any changes in the director(s) of a company or particulars relating to the director(s)
• changes to a director’s name or residential address
• removal from office in accordance with the Singapore Companies Actor the constitution
• disqualification from holding office
• appointments/resignations/deaths
• annual return
• change of company name
• adoption, alteration and revocation of a constitution
• issue of shares
• any other changes that require updating with ACRA

Report and Accounts

Coordinating the publication and distribution of the company’s annual report, accounts and interim statement, and the preparation of the directors’ report.

Share Registration

Maintaining the company’s register of members, dealing with transfers and other matters affecting shareholdings and dealing with queries and requests from shareholders.

Shareholder Communication

Communicating with the shareholders (i.e. through circulars), payment of dividends and interest, issuing documentation regarding rights issues and capitalization issues, general shareholder relations and relations with institutional shareholders and their investment protection committees.

Shareholder Monitoring

Monitoring changes within the register of members to identify an apparent ‘stake-building’ in the company’s shares by potential takeover bidders and making enquiries of members as to beneficial ownership of holdings.

Share and Capital Issues, Transfers and Restructuring

Implementation of changes in the structure of the company’s share and loan capital and devising, implementing and administering directors’ and employees’ share participation schemes.

Acquisitions and Disposals

Participating as a key member of the company team established to implement corporate acquisitions and disposals, protecting the company’s interests by ensuring the effectiveness of all documentation and that due diligence disclosures enable proper commercial evaluation prior to completion of a transaction.

Corporate Governance

Reviewing developments in corporate governance and advising and assisting the directors with respect to their duties and responsibilities, compliance with their personal obligations under company law and, if applicable, Stock Exchange requirements.

Non-Executive Directors

Acting as a channel for communication and information with non-executive directors.

Company Seal

Ensuring the safe custody and proper use of the company seal if provided for in the company constitution.

ACRA Compliance Alert and Reminders

We will send reminders to you on filing deadlines and compliance matters.